Our Lady of the Assumption School

Covid Safety Plan

 

The health and safety of students and staff is the top priority when making the decision to physically reopen school campuses for use of students, staff, and others. The Diocese of San Bernardino shall follow, at minimum, CDC guidelines and adhere to California Department of Public Health (CDPH) and California State Department of Education guidelines for the official transition of stages and reopening of Diocesan Catholic Schools. All Catholic elementary and high schools shall conform to the Office of Catholic School pandemic protocols in accordance with the aforementioned guidelines, and those specifically directed by the Emergency Operations Collaborative (EOC) office of the Diocese of San Bernardino. Should any symptomatic case of COVID-19 be detected, CDC protocols for dismissal of classes shall be implemented and the physical closure of school facilities be instituted.  Should either of these actions be necessary, parents/guardians will be notified, and both students and teachers will transition into Distance Learning. 

 

The following Reopening Plan is submitted in conjunction with the Office of Catholic Schools, the Diocesan Emergency Operational Collaborative, and developed with input from the San Bernardino Department of Public Health. 

 

In keeping with our OLA Mission statement, that we are a community of believers that exists to pass on the values, teachings, and traditions of our Roman Catholic faith, Our Lady of the Assumption School will reopen determined to uphold our Mission and Philosophy while emphasizing the safety and security of our students and school community in this new environment.


 

School Procedures for Returning to Campus  

 

Communication

-        The key to safety is effective communication. Parents will be updated through DoJo student message service, Gradelink Student Information System daily with updates to our school plan. 

-        Should any student test positive for COVID 19, personal phone calls will be made by school to all parents in that cohort.  See OLA Reporting Protocol, page 5, for detailed requirements and procedures.

Cohorts 

-        Each classroom is its own cohort.  One teacher, one aid (if applicable), and students. 

-        Cohorts stay together for recess and lunch breaks. Cohorts may move to specialized rooms only after the building/room has been sanitized. 

 

 

 

 

Health and Safety

  • On August 17th, teachers will be trained through the Diocese of San Bernardino Emergency Operations Collaborative in Covid awareness and safety procedures. This training will become a mandatory session as is now the case with First Aide, CPR, and other issues directly affecting school security.

  • As we reopen for Summer School, July 6th, teachers/staff will be trained in Covid protocol and procedures to comply with CDC and Diocesan directives during the summer program. This training will occur July 3rd.

  • Teachers will train students in social distancing, use of hand sanitizer, proper hygiene, etc., beginning the first day of school.  Proper protocol and practices will be reinforced daily.

  • In each classroom, teachers have a touchless thermometer. Upon classroom entry each morning student’s temperature is taken. Each teacher will log this on a spread sheet for that particular cohort in order to facilitate daily tracking.  A second scan and log takes place at lunch. Students displaying temperature greater than 100 degrees and or any of the following symptoms will be sent to the office isolation area for immediate pick-up:

 

o Fever 

o Cough     

               Shortness of breath or difficulty breathing 

 

o Chills 

o Repeated shaking with chills 

o Muscle pain 

o Headache 

o Sore throat  

   New loss of taste or smell 

o Congestion/runny nose 

o Nausea/vomiting 

o Diarrhea

 

  • Teachers will carefully monitor students for symptoms throughout the day.

  • Ill teachers, staff, and students are advised they cannot return to campus until CDC criteria has been met, including three days fever-free without the use of medication, and symptom free for at least 10 days.

  • Mental health will be monitored through teacher observation, student/teacher conferences, cohort peace circles. Changes in student behavior/mental health will immediately be brought to the parents’ attention and recorded in the student LMS (learning management system).

  • Visitors to campus are limited to essential business.  Those visitors that come onto campus will be logged and have their temperature taken before entering the premises.  Masks are required at all times and hand sanitizer will be used.  

 

Presence of Symptoms-Positive Test Results - Exposure 

  • If a student presents a fever in excess of 100 degrees, or displays any of the symptoms listed on the daily health check, the student will be isolated and parents notified they must pick up their student immediately.  The student must be symptom-free without medication for three days before returning to school.

  •  Should a student be exposed to someone that is Covid positive, the student will isolate at home for 14 days.  Distance learning will ensue.

  • If a student tests positive for Covid, the entire cohort will isolate for 14 days, distance learning will occur.  Students may return to campus after 14 days, providing they remain symptom free, and provide a Covid-negative test result or a doctor’s note. 

 

 

 

Drop off and Pick Up 

  • Jr. High Students will be dropped off at the black gate by the Parish Hall and picked up the rolling back gate by the basketball courts.  They are temperature-scanned at the gate. 

  • K-5 will be dropped off and picked up at the front gate. They are temp-scanned at the gate.

  • If a family has students in multiple grade levels, they must be dropped off and picked up at their designated spots. 

  • Students report directly to class no earlier than 7:40 am.

  • At 7:40, teachers will be in classrooms and ask students health-screening questions on arrival.  

  • Temperatures will be taken again before students leave the class for lunch. 

  • All students picked up by 3:10pm. 

  • No parents on campus (parents remain in their cars when picking up and dropping off students). 

  • Preschool Parents pick up Preschooler at the classroom, entering/exiting through the sand area gate and entering preschool building through first door.  Preschoolers are scanned at the door.  Siblings of preschoolers are picked up/and or dropped off at the locations noted above. 

 

Mass Procedures

  • Student attendance will conform with Pastor designated specifications as to how many individuals can attend at a given time.  School Masses will be streamed; those not in actual attendance will participate in the Mass from their classrooms. 

  • We will work with the Pastor to ensure Communion is available to students and Sacraments are received.

 

Lunch and Breaks 

-Jr. High Break - 10:15am snack will be outside.  Jr. High lunch at 12:30 at tables. 

  • K-5 Break - 10am snack at designated tables.  Lunch 11:30.

  • Lunches cannot be delivered to the school site by parent, family member, or third party; students may bring their own or purchase from the regular OLA vendor, Rose’s Café.  These are the only two options.  Should a child forget a lunch, an emergency lunch will be issued and parents billed accordingly.

  • On-site lunches are pre-packaged.

  • Playground equipment such as balls will not be shared between classes; equipment remains with classroom cohort. 

  • Temperatures taken prior to leaving for lunch and screening questions assessed.

                                                                                                                                             

Cleaning Procedures 

  • Air conditioning/vents are maintained regularly with filter replacements and scheduled monitoring throughout the school year. Classrooms will be supplied with air purifiers. 

  • Bathrooms will be sanitized daily; after break, after lunch, and after school.  Each evening, classrooms will be thoroughly cleaned and sanitized. Spray disinfect will be used on floors and furniture, desks and chairs will also be wiped down with disinfectant.  

  • At each transition, areas of frequent use, including doorknobs, etc., as well as student work areas and chairs will be wiped down with disinfectant. 

  • Proper use/hygiene posters placed in each bathroom and reinforced with Stay Healthy posters displayed in each classroom.

  • Upon completion of cleaning at the end of each day, janitor will fog entire area to ensure sanitation.

  • If a student tests positive, the classroom will be closed until thoroughly sanitized.

 

 

 

Cleaning Supplies

  • Supplies have been approved by the Office of Catholic Schools and include Super 60 for evening sanitizing, PC-30 disinfecting spray for use throughout the day, and 60% alcohol hand sanitizer.  MSDS documentation on file.

  • Lysol/Clorox wipes available in all classrooms.

  • Custodial staff training occurred July 3, 2020,  at Our Lady of the Assumption School. Training will recur annually and updated as guidelines change.

 

Personal Hygiene

  • Handwashing will be taught, reiterated frequently, and enforced.  Where soap and water are not available, hand sanitizer with at least 60% alcohol will be made available.

  • Hand sanitizer dispensers will be installed in all classrooms.  Students will be instructed to use these when entering or exiting the classrooms. 

  • Signs will be posted in all common spaces regarding infection control procedures.  

  • Masks will be worn by all staff members.  Students in grades K-8 will wear masks except when eating or drinking.  When this occurs, students will social distance. If a mask cannot be worn due to health reasons, individual must submit a doctor’s note so stating and wear a face shield.

  • Should a student, staff, or anyone coming onto campus not have a mask, the school will supply one. Adult and child masks are available in the school office.

  • School drinking fountains will not be used; students bring their own labeled, reusable drinking containers.  Refill stations will be provided in each classroom.

  • Outdoor handwashing stations are available on campus.  Students/staff may utilize these before returning indoors after recess/lunch breaks.

 

Facilities/Classroom Setting

  • Hallways clearly labeled with entrance/exit to promote single direction passage.

  • In classrooms, all desks arranged facing forward.

  • Students sitting at tables use plexiglass table partitions. 

  • No sharing of supplies/materials.

  • In each classroom, teachers have a touchless thermometer. Upon classroom entry each morning student’s temperature is taken and log-in screening questions are asked. A second scan and assessment takes place at lunch. Students displaying temperature greater than 100 degrees or exhibiting any of the symptoms will be sent to the office isolation area for immediate pick-up.  

  • Hand sanitizer dispensers available in all classrooms.  This will be used by all students under the supervision of the teacher. 

  • Teachers and staff wear masks at all times. 

  • Incidences of possible exposure will be reported to Dept. of Public Health, OCS, families, and follow protocol dictated by DPH and OCS.

  • Teachers plan lessons using Google Classroom or Schoology to allow for students who may need to stay home to complete classwork and receive instruction in real time. 

 

Learning Environment

  • Teachers will wipe down student areas throughout the day.

  • Group activities will be limited.  When undertaken, all students will be masked, social distancing in place.

 

 

Staff Environment

  • Teacher lunches will be staggered to allow social distancing in lunchroom.

  • Wipes available for teachers to wipe down after using facilities; soap and hand sanitizer available at all times.

  • One parent allowed in the office at a time; masks required.  Temperature taken and logged before entering the office.

 

Day Care 

  • In cohorts (same cohorts as school day). 

  • Only pre-registered students are permitted. 

  • All previously mentioned accommodations apply. 

 

Business Transactions

  • Parents needing to pay tuition, purchase Scrip, or enact any other office business are encouraged to do so online or through appointment only.  Only one person is allowed in the office at a time. 

  • As is the case with students, all visitors will  be screened and have their temperature taken before transacting their business.  Masks are required.

  • Business transacted through the office window.

 

Reporting Protocol for Our Lady of the Assumption School

 

Approved by the Office of Catholic Schools (OCS) : COVID-19 Reporting Protocol - updated 1/14/2021

If someone informs the office that they think they were exposed to a COVID-positive individual, they will be asked to stay home and inform you of the test results from the person they think has COVID.  Once that is determined, OLA staff will proceed with the following protocol: 

 

Anyone exposed to a COVID positive individual, must quarantine for 14 days, even if they themselves test negative; individuals can show symptoms anywhere from day 2 to 14 from date of exposure. Exposure is defined by the CDC and CA DPH, as an individual that has direct contact with a COVID positive individual within 6 feet for an accumulated duration of 15 minutes within a 24 hours period.

OCS and the Diocesan Emergency Operations Collaborative (EOC) determine quarantine dates based on the information provided.   If their job duty permits, employees may work from home. If their job duty does not permit them to work from home, they can use sick or vacation time to cover pay. They may return on-site once the quarantine period is over. Furthermore,  these requirements will be expanded if the COVID positive individual lives in the same household.

 

Anyone that tests positive for COVID, must isolate for 14 days. OCS and EOC will determine the isolation dates based on the date of testing. The individual is considered under doctor’s care, and therefore, will be on medical leave.  They cannotwork from home. Upon completing their isolation period, they may return to off-site or on-site work with a doctor’s note or a negative test taken no earlier than 2 days prior to the date of return. 

Pastor will be informed of any exposure or case immediately, especially if the individual is involved in parish meetings or events. 

 

 

 

 

 

 

THE FOLLOWING INFORMATION WILL BE EMAILED TO OCS:

 

Employee or Student Exposure to Positive COVID Individual

  1. Name of employee or student.

  2. Last date the employee or student interacted with positive individual, and in what setting?

  3. Does the positive COVID individual and employee or student live together?

    1. If no, what is the date of last contact between the positive COVID individual and employee or student. 

  4. Test date for positive COVID individual.

  5. Test results date for positive COVID individual.

  6. Date of first sign of symptoms for positive COVID individual.

  7. Dates the employee or student has been on campus, including five days prior to #3 and up to the last day on campus.

  8. Who has been on campus within the dates specified on #6?

  9. Who had direct contact (considered “exposed”) with employee or student named on #1? 

  10. Has the employee or student been part of parish meetings or events?

    1. If so, what is the date the pastor was informed?

  11. Test date for employee or student. 

  12. Test results date for the employee or student.

 

Employee or Student Positive for COVID

  1. Name of employee or student.

  2. Test date for employee or student.

  3. Test results date for the employee or student.

  4. Date of first sign of symptoms. 

  5. How does the employee or student believe they contracted COVID?

  6. Dates the employee or student has been on campus, including five days prior to test date or first sign of symptoms, whichever is oldest, and up to the last day on campus.

  7. Who was on campus within the dates specified on #5?

  8. Who had direct contact (considered “exposed”) with employee or student named on #1 within #5?

  9. Has the employee or student been part of parish meetings or events?

    1. If so, what is the date the pastor was informed?

 

Initial Steps for Exposures or Cases

 

Employees 

Employee is exposed to positive COVID individual, and employee test results are:

  1. Pending or Negative: Employee quarantines for 14 days. Exact dates determined by OCS and EOC. Employee can still work from home. Employee must test negative with a test taken no earlier than the 12th day of quarantine. 

  2. **Positive: Employee isolates at home for 14 days.  Exact dates determined by OCS and EOC, and dependent on the test date. Employee cannot work from home and is now on medical leave. Employee must have a return to work order from the doctor or test negative with a test taken no earlier than two days prior to date of return. Communication will be prepared by OCS in collaboration with school principal. 

a.     School Actions:

b.     During Catholic Online Student Learning (COSL) with no staff on campus: No action needed. 

  1. During COSL with staff on campus: All staff and teachers work from home for a time duration determined by OCS and EOC. The school must determine who was exposed to the employee and recommend they be tested. 

a.     On site-instruction non-teaching employee: Those that directly work with the individual must work from home.  It is recommended that they get tested.

b.     On-site instruction teaching employee: The entire class will quarantine at home for a duration of time determined by OCS and EOC.

c.     San Bernardino County schools, when reporting to the Department of Public Health complete the form by following the link below: https://dphsbcounty.co1.qualtrics.com/jfe/form/SV_bPYf7kWOb9OLQod  

**Same actions for positive employee.  

 

Students

Student  is exposed to positive COVID individual, and employee test results are:

  1. Pending or Negative: Student quarantines for 14 days. Exact dates determined by OCS and EOC. Student can still work from home. Student must test negative with a test taken no earlier than the 12th day of quarantine. 

  2. **Positive or parents refuse to test student or do not want to reveal results: Student isolates at home for 14 days.  Exact dates determined by OCS and EOC, and dependent on the test date. Student cannot work from home. Student must have doctor’s note to return or a negative test negative with a test taken no earlier than two days prior to date of return. Communication will be prepared by OCS in collaboration with school principal. 

School Actions:

  1. During COSL with no students on campus: No action needed, unless there has been or will be activities scheduled on campus. 

  2. On-site instruction: The entire class will quarantine at home for a duration of time determined by OCS and EOC.  Students, class teacher and TA recommended to be tested. 

  3. With sibling at school during in-person instruction: sibling quarantines at home and sibling’s class monitored closely for symptoms. 

  4. San Bernardino County schools, when reporting to the Department of Public Health complete the form by following the link below: https://dphsbcounty.co1.qualtrics.com/jfe/form/SV_bPYf7kWOb9OLQod  .

**Same actions for positive student.  

ALL EXPOSURES AND POSITIVE CASES REPORTED TO DPH BY THE PRINCIPAL. 

 

 

 

 

 

 

 

Employer Q & A to HR:

 

  1. If an employee is asked to quarantine at home due to possible exposure, may they be asked to work during that time?  Yes, however if the employee began to experience symptoms, they must notify the employer immediately and contact their healthcare provider.  At that point, they would no longer be able to work and would use sick time.

  2. If an employee is asked to quarantine at home due to possible exposure, and they cannot work from home, are they paid regardless or do they have to use sick time?  They would use sick time.  We allow those who wish to, to also use vacation time.

  3. If an employee tests positive for COVID and they are asymptomatic, may they work from home? No.  if they test positive, they are considered under doctor’s care.  They will need a doctor’s note releasing them to return to work.

  4. If an employee tests positive for COVID and they are symptomatic, do they use sick time to cover that time or are they paid without using sick time?  Employees will use their sick hours. We allow those who wish to, to also use vacation time.

 

 

Sample Communication to Parents

 

Communication to employees of a positive COVID case.

The school was informed (date), that an employee tested positive for COVID-19 after showing symptoms and being tested on (date). Due to exposure to a positive COVID-19 individual, all teachers and staff are to self-quarantine at home for the next (days determined by OCS and EOC).  We recommend that you get tested 3-4 days after exposure).  If you do decide to get tested, please inform the school of your result for contact tracing. Until further notice, no personnel will be allowed on campus.  Please stay safe and keep an eye on symptoms.

 

Return to campus communication to families:

Due to possible exposure to someone with COVID-19, teachers and staff were asked to conduct COSL from home this past week.  After reviewing exposure and COVID-19 testing timeline with the Office of Catholic Schools and the Diocese’s Emergency Operations Collaborative, teachers and staff will return to campus on (date of return).  Thank you for your understanding during this time.  The safety of our community is our top priority.